The Villages of Garrison Creek .. Master Property Management Association
Summary of September through November Board Actions and Discussions
In September, Developer appointed Declarant’s Allan Fisher and Doug Botimer resigned from Master Board finalizing the Phase V Development LLC Property [Phase 14] exit from our Association. As of now our VGC MPMA is wholly governed by the homeowners currently acting through a five-member Master Board which requires a quorum of three to conduct board business. As a result, the Board has been able to pass minutes from the past months and conduct other necessary business.
The Strategic Planning Committee [Jack Gisler, Dennis Olson, John Cress] is beginning work on the changes needed in our Bylaws and Covenants as we start governing without our Declarants. Jack Gisler will present their progress to date at the Annual Meeting.
After several months of discussion, a Delinquent Dues Payer Policy has been adopted. This policy goes into effect immediately and will be posted on our website. The policy gives us a procedure to follow when a member does not, or cannot, pay their monthly association dues.
Financial reports from our current Operating and Reserve Budgets show we are spending all our income as it comes in. We are “underwater” every month meaning that our financial administrator [Jim Hall] must juggle bill paying, using next month’s income for this month’s costs. We hope to alleviate this issue soon with a passage of the proposed 2019 Budget.
Our Water Equity/Cost Committee [Ray Goff, Jim Hall, Scott Towslee, Dick Cook Report] have presented findings that select Phases have been paying more than their fair share of common area irrigation costs. The Board is proposing that this error be corrected in the future starting with the 2019 Budget.
Our Financial Administrator, Jim Hall, has been in communication with City of College Place officials and the Board concerning a new Storm Water rates to be charged to all CP property owners in 2019. This will mean an increase in the 2019 MPMA and phase dues.
The MPMA Board is preparing for the VGC Annual Homeowners Meeting on December 9that SonBridge Community Center. We have a large meeting room reserved and expect a good turnout of homeowners. Also, the Board will review 2018 association outcomes and challenges for 2019 and beyond. In addition to the prosed budget vote, we will be electing 7 members to our Master Board. Please arrive for registration beginning at 1:30 p.m. The meeting will begin at 2 o’clock.
A packet of information has been mailed to each homeowner. If you did not receive one or have misplaced your packet, contact Dick Cook at email@example.com 509-386-4118.
A revised copy of the Land Use Standards will be presented at the Annual Membership Meeting will be available on our VGC website along with Board minutes and monthly financial reports.
The MPMA Board will be presenting the proposed 2019 Association Budget which includes a total dues increase from $82 monthly to $108.50 to be voted on the homeowners. Below is the section of the Revised Code of Washington governing Association budget ratification.
64.38.025 (3) Within thirty days after adoption by the board of directors of any proposed regular or special budget of the association, the board shall set a date for a meeting of the owners to consider ratification of the budget not less than fourteen nor more than sixty days after mailing of the summary. Unless at that meeting the owners of a majority of the votes in the association are allocated or any larger percentage specified in the governing documents reject the budget, in person or by proxy, the budget is ratified, whether or not a quorum is present. In the event the proposed budget is rejected or the required notice is not given, the periodic budget last ratified by the owners shall be continued until such time as the owners ratify a subsequent budget proposed by the board of directors.
We hope to see everyone at the Annual Homeowners Meeting on Sunday, Dec. 9that SonBridge Community Center. Parking is limited, so you may want to walk or carpool.